All formal bids are tabulated in the Purchasing Division and recommendations for awards are made at the Finance Committee meeting that is held once a month, usually the evening of the first Wednesday of the month. The Board of Commissioners then authorizes awards at their monthly meeting, usually the evening of the third Wednesday of the month. Copies of the tabulations are available via PennBid to any interested party.
The Purchasing Agent, as well as the user department and other Township staff evaluate all formal bids and proposals. For bids, the award is made to the lowest responsive and responsible bidder. For proposals, the award is made to the vendor whose proposal is deemed most advantageous to the Township based upon specific evaluation criteria. Prior to formal award, neither bids nor proposals are available for public inspection.
After the award has been made, the Purchasing Division will issue a purchase order to the successful vendor.